This Privacy Policy sets out Provider Assist (PA) Pty Ltd ABN 86 635 435 059 (referred to as we, us and our) commitment to protecting the privacy of your personal information that we collect from you (referred to as you or your). Please read this Privacy Policy carefully. Please contact us if you have any questions – our contact details are at the end of this Privacy Policy. If you do not wish to provide personal information to us, then you do not have to do so, however it may affect any products and services offered on it.

1. Collection of Personal Information

Personal information: The type of information we collect may include:
  • name;
  • contact details including email address, address and telephone number;
  • date of birth;
  • where you apply for employment with Provider Assist, information which may be contained in a resume and which may be recorded during any interview or pre-employment checking;
  • any other information requested by us or provided by you.
If we receive your personal information from third parties, we will protect it as set out in this Privacy Policy.  

2. Collection and use of personal information

We collect personal information from you in the following ways:
  • when you sign up to receive our newsletter or other marketing materials
  • when you apply for employment with us and during the recruitment process
  • when you conduct business with us
  • when you provide your information to our staff
  • when you supply goods and/or services to us
We may also collect personal information about you from publicly available sources (such as the internet) and from third parties (such as your referees provided during the recruitment process if you apply for a job with us).

3. Disclosure of personal information to third parties

We may disclose personal information to:
  • credit reporting agencies and courts, tribunals and regulatory authorities where customers fail to pay for goods or services provided by us to them;
  • courts, tribunals, regulatory authorities and law enforcement officers as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights;
  • third parties, including agents or sub-contractors, who assist us in providing information, products, services or direct marketing to you. This may include parties located, or that store data, outside of Australia including in the Philippines and Argentina.
Where we disclose your personal information to third parties for these purposes, we will request that the third party follow this Privacy Policy, the Privacy Act 1998 (Cth) and the Australian Privacy Principles as amended from time to time regarding handling of your personal information. If there is a change of control of our business or a sale or transfer of business assets, we reserve the right to transfer to the extent permissible by law our user databases, together with any personal information and non-personal information contained in those databases. This information may be disclosed to a potential purchaser. We would seek to only disclose information in good faith.

4. How we treat personal information that is also sensitive information

Sensitive information is a sub-set of personal information that is given a higher level of protection under the Australian Privacy Principles. In referring to ‘sensitive information’ we mean information that relates to your racial or ethnic origin, political opinions, religion, trade union or other professional associations or memberships, philosophical beliefs, sexual orientation or practices and criminal records, health information; or biometric information. The type of sensitive information that we may collect includes:
  • health information including but not limited to:
    • medical records;
    • pathology results;
    • dental records;
    • specialist reports and test results;
    • notes of an individual’s symptoms or diagnosis and the treatment given;
    • appointment and billing details;
    • prescriptions and other pharmaceutical purchases;
  • an individual’s racial or ethnic origin;
  • religious beliefs or affiliations;
  • sexual orientation or practices;
  • information about an individual’s suitability for a job, if it reveals information about the individual’s health;
  • an individual’s healthcare identifier when it is collected to provide a health service; and
  • any other sensitive information collected for the purpose of providing a health service.
Sensitive information will be used and disclosed for purposes relating to the primary purpose for which the sensitive information was collected, including:
  • to provide a health service, assist in the provision of health services and management of health services;
  • in a permitted health situation which exists if:
    • the use or disclosure is necessary for research, or the compilation or analysis of statistics relevant to public health or public safety;
    • it is impracticable for us to obtain the individual’s consent to the use or disclosure;
    • the use or disclosure is conducted in accordance with guidelines approved under section 95A of the Privacy Act 1988; and
    • in the case of disclosure, if we reasonably believe that the recipient of the information will not disclose the information, or personal information derived from that information.
  • information may be disclosed to a responsible person which has the meaning given by section 6AA of the Privacy Act 1988.
Sensitive information (including but not limited to health and genetic information) may also be used or disclosed if required or authorised by law.

5. Your rights and controlling your personal information

Choice and consent: Providing us with your personal information is optional to you. You can choose not to provide personal information. When you provide us with your personal information, you consent to the terms in this Privacy Policy, and to us disclosing or receiving your personal information for these purposes. Your provision of third party information: If you provide us with third party personal information then you warrant to us that you have the third party’s consent to provide this. Restrict: You may choose to restrict the collection or use of your personal information. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us at the email address listed in this Privacy Policy. Access: You may request details of personal information that we hold about you, in certain circumstances set out in the Privacy Act 1988 (Cth). An administrative fee may be payable for the provision of information.  We may refuse to provide you with information that we hold about you, in certain circumstances set out in the Privacy Act. Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us by email. We rely in part upon customers advising us when their personal information changes. We will respond to any request within a reasonable time. We will endeavour to promptly correct any information found to be inaccurate, incomplete or out of date. Complaints: If you believe that we have breached the Australian Privacy Principles and wish to make a complaint about that breach, please contact us by email setting out details of the breach. We will promptly investigate your complaint and respond to you in writing setting out the outcome of our investigation, what steps we propose to take to remedy the breach and any other action we will take to deal with your complaint. Unsubscribe: To unsubscribe from our e-mail database, or opt out of communications, please contact us using the details below.

6. Storage and Security

We are committed to ensuring that the information you provide is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information and protect it from misuse, interference, loss and unauthorised access, modification and disclosure. No information transmitted over the Internet can be guaranteed to be secure. We cannot guarantee the security of any information that you transmit to us, or receive from us. The transmission and exchange of information is carried out at your own risk. Although we take measures to safeguard against unauthorised disclosures of information, we cannot assure you that personal information that we collect will not be disclosed in a manner that is inconsistent with this Privacy Policy.

7. Cookies & Web Beacons

We may use cookies on this Site from time to time. Cookies are text files placed in your computer’s browser to store your preferences. Cookies, by themselves, do not tell us your e-mail address or other personally identifiable information. However, once you choose to furnish the Site with personally identifiable information, this information may be linked to the data stored in the cookie. We may use web beacons on this Site from time to time. Web beacons or clear .gifs are small pieces of code placed on a web page to monitor the visitors’ behaviour and collect data about the visitors viewing a web page. For example, web beacons can be used to count the users who visit a web page or to deliver a cookie to the browser of a visitor viewing that page. We may use Google Analytics to collect and process data. To find out how Google uses data when you use third party websites or applications, please see or any other URL Google may use from time to time.

8. Links to other websites

Our Site may contain links to other websites of interest.  We do not have any control over those websites.  We are not responsible for or liable for the protection and privacy of any information which you provide whilst visiting such websites, and such websites are not governed by this Privacy Policy.

9. Amendments

This Privacy Policy may be amended, including with changes, additions and deletions, from time to time in our sole discretion. Your continued use of our Site following any amendments indicates that you accept the amendments.  You should check this Privacy Policy regularly, prior to providing personal information, to ensure you are aware of any changes, and only proceed to provide personal information if you accept the new Privacy Policy.

For any questions or notice, please contact our Privacy Officer at:

Provider Assist (PA) Pty Ltd ABN 86 635 435 059 Level 1, 478 Chapel Street, South Yarra, Victoria 3141 Email: